TRI-VALLEY LOCAL SCHOOL DISTRICT

JOB DESCRIPTION

 

 

Title:                     DIRECTOR OF OPERATIONS                                                                    File 104

 

Reports to:            Superintendent

 

Job Objectives:     Administers district-wide purchasing, maintenance, custodial, transportation, and food service programs.  Oversees facility planning, building renovations, and new construction.  Keeps the superintendent informed about emerging issues.

 

Minimum            ·  Master’s degree in school administration.  

Qualifications    ·  Meets all mandated health requirements (e.g., a negative tuberculosis test, etc.).

• A record free of criminal violations that would prohibit public school employment.
• Complies with drug-free workplace rules and board policies.
• Strong organizational, planning, and project management skills.
• Ability to interpret and comply with safety regulations and environmental laws.
• Meets all prerequisite qualifications to be bonded.
• Or such other qualifications as the board deems appropriate.

 

Responsibilities     The following duties are representative of performance expectations.  A reasonable

and Essential         accommodation may be made to enable a qualified individual with a disability to

Functions:             perform essential functions.

 

• Participates as an active member of the district’s management team.
• Upholds board policies and follows administrative procedures.
• Maintains visibility.  Promotes a favorable image of the school district.  Builds community partnerships that enhance district programs and services.
• Helps develop and implement the district’s continuous improvement plan.  Develops a strategy to accomplish personal performance objectives within specified time lines.
• Provides staff leadership.  Develops action plans.  Helps resolve problems.  Maintains open and effective communications with staff, parents, and the community.
• Serves as the district’s purchasing agent. 
• Administers the board-approved budget for assigned areas of responsibility.  Ensures that collection/dispersal procedures are properly documented.  Approves invoices for payment.
• Manages cost-control programs.  Prepares revenue and expense projections for all cost centers.  Ensures that collection and dispersal procedures are properly documented.  Helps develop line items for the annual appropriations measures.
• Helps prepare bond sale prospectuses.  Administers the board-approved permanent improvement budget.  Prepares competitive bid specifications.
• Recommends and monitors the performance of contractors/vendors.
• Assists the treasurer with the management of the district’s non-consumable assets.
• Helps building administrators keep emergency preparation plans up-to-date (e.g., fire drills, tornado drills, safety procedures, etc.) when requested.
• Provides for the periodic inspection of all district facilities.  Develops short-and long-range facility-use plans.  Supervises new construction and renovation projects.  Ensures compliance with building codes and ADA accessibility standards.
• Oversees the provision of effective maintenance and custodial services.
• Serves as the district liaison to governmental regulatory agencies.  Monitors compliance with safety regulations and environmental laws.
• Administers the district’s energy conservation and asbestos abatement programs.

 

 

 

 

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• Oversees the provision of a food service program.  Ensures compliance with all health, food quality, safety, and child nutrition guidelines.
• Oversees the supervision of a safe and efficient student transportation system.
• Helps recruit, interview, and recommend department staff.
• Periodically reviews and updates classified personnel job descriptions.
• Helps ensure equitable distribution of workloads and extra assignments.  Provides for coverage during staff absences.  Approves time sheets.
• Expresses high expectations and monitors staff performance.  Collaborates with supervisors to improve staff competencies.  Supports opportunities for staff to develop and/or improve skills.  Participates in staff evaluations when requested.
• Assists with classified personnel wage and benefit negotiations as directed.
• Oversees the timely submission of reports, records, and inventories.  Maintains district records for the maximum period mandated by law and/or board policy.
• Promotes the effective use of available technology in records management activities.  Upholds computer technology acceptable use policies.
• Maintains the confidentiality of privileged information.
• Takes precautions to ensure safety.  Watches for conduct that may indicate a problem.  Works with staff to eliminate unacceptable behavior.
• Reports suspected child abuse and/or neglect as required by law.
• Encourages parent organizations.  Supports and participates in school and student activities as time permits.
• Identifies and recommends funding opportunities.  Helps prepare grants and implement funded proposals.
• Participates in national, state, and/or regional activities that advance district goals.
• Participates in professional growth opportunities.
• Accepts personal responsibility for decisions and conduct.
• Strives to develop rapport and serves as a positive role model for others.
• Performs other specific job-related duties as directed.

 

Abilities                 The following characteristics and physical skills are important for the successful

Required:              performance of assigned duties.

 

• Articulates a clear vision and provides leadership to advance the change process.
• Promotes a positive work environment and engenders staff enthusiasm.
• Skillfully manages individual, group, and organizational interactions.
• Averts problem situations and intervenes to resolve conflicts.
• Interprets information accurately and initiates effective responses.
• Effectively uses listening, observation, reading, verbal, nonverbal, and writing skills.
• Organizes tasks and manages time effectively.
• Completes paperwork accurately.  Verifies and correctly enters data.
• Maintains an acceptable attendance record and is punctual.

 

Supervisory          Under the direction of the superintendent: directs, supervises, and evaluates staff

Responsibility:      as authorized by board policy, administrative regulations, and contractual agreements.  Assumes responsibility for the results of duties delegated to staff.

 

Working                Exposure to the following situations may range from remote to frequent based on

Conditions:           circumstances and factors that may not be predictable.

 

• Duties may require balancing, bending, climbing, crouching, kneeling, reaching, standing, working at various heights, and in confined spaces.
• Duties may require lifting, carrying, and moving work-related supplies/equipment.
• Duties may require operating and/or riding in a vehicle.
• Duties may require traveling to meetings and work assignments.

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• Duties may require wearing protective clothing and using safety equipment.
• Duties may require working under time constraints to meet deadlines.
• Potential for exposure to adverse weather conditions and temperature extremes.
• Potential for exposure to air-borne particulates, chemical irritants, combustible materials, electrical hazards, equipment vibrations, noises, and odors.
• Potential for exposure to blood-borne pathogens and communicable diseases.
• Potential for interaction with aggressive, disruptive, and/or unruly individuals.

 

Performance         Job performance is evaluated according to negotiated agreements and policy provisions

Evaluation:           adopted by the Tri-Valley Local School District Board of Education.

 

                              The Tri-Valley Local School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age, or disability.  Employees shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the district.  This job description summary does not imply that these are the only duties to be performed.  This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.                                                                          Revised: 4/26